Red Hill Primary School

We are delighted to have built strong links with Chislehurst Tennis Club and their coaches.

The club often has open days when children can turn up and join in the fun sessions and see if they have a talent for the game. They are also running an After School club at the school.

CONSTITUTION OF FRIENDS OF RED HILL PRIMARY SCHOOL, KENT 

1. The name of the Association shall be Friends of Red Hill Primary School, Kent. 
2. The object of the Association is to advance the education of pupils in the school. In furtherance of this object the association may:-

1. Develop more extended relationships between staff, parents and others associated with the school. 
2. Engage in activities which support the school and advance the education of the pupils attending it. 
3. Provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the committee in consultation with the Governing Body shall from time to time determine. 

3. The Association shall be non-party political and non-sectarian. 
4. The Association shall take our Public Liability and Personal Accident Insurance to cover its meetings, activities, Officers and Committee. 
5. The Association may appoint a President. This position may be offered to the Head Teacher. 
6. The names of the Vice Presidents shall be submitted at the Annual General Meeting. (These are usually people the Association wishes to honour). 
7. Membership shall consist of: 

1. All parents and/or guardians and carers of pupils attending the school and all the Staff of Red Hill School. 
2. Former pupils, grandparents and local community and business people. 

 MANAGEMENT 

1. All resignations from the Management Committee must be tendered in writing and notified at the next Committee meeting. Should any member become incapacitated for any reason they must notify the Management Committee within 14 days so that a replacement can be organised. 
2. Addition to point 8 of our Constitution: - a full list of Committee members shall be posted on the school website within 14 days of the AGM. 
3. The officers of the Committee may not hold office for more than 2 consecutive years unless voted back in by the Committee. 
4. Any breaches in procedure must be brought to the attention of the President who will then take action. 
5. Officers of the Committee may be removed following a unanimous vote of no-confidence. 
6. The management of the Association shall be vested in a Committee consisting of the following Officers: - Chairperson, Vice Chairperson, Honorary Secretary, and Honorary Treasurer together with 15 other members. 
7. The Officers and Committee shall be elected at the Annual General Meeting and shall serve until the commencement of the next Annual General Meeting. 
8. Five members of the Committee shall constitute a quorum. 
9. The Committee shall have the power to co-opt a maximum of two who will have voting rights. 
10. The Committee may appoint sub-committees, as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the Committee as soon as possible and provided further that no such sub-committee shall expend funds of the Association otherwise than in accordance with a budget agreed by the Committee. 
11. Committee meetings shall be held at least once each term. 
12. The Annual General Meeting will be held during the Autumn Term. At the Annual General Meeting, the chair shall be taken by the Chairperson or is his/her absence the Vice Chairperson of the Committee. 
13. Nominations shall be proposed and seconded by members and should have the consent of the nominee. Nominations may be made at any time prior to the commencement of the Annual General Meeting. 
14. The Committee may fill casual vacancies by co-option until the next Annual General Meeting. 

FINANCIAL MANAGEMENT: 

1. Cheque Request and Reimbursement Forms shall be used for all expenditure. 
2. Treasurer’s Report – shall be presented to the Management Committee showing income and expenditure at every Committee Meeting. The accounts, cheque books and paying-in books shall be made available at this time for all Committee members to inspect. Failure to do so will be reported to the President. The Treasurer and Chair then have 14 days, from the date of the Committee meeting, within which to present all books and accounts to the President. Should it be deemed necessary the President will call for a Finance Sub-Committee, nominated by the Management Committee and President, to investigate. 
3. All fundraising takings are to be stored in the PA safe until such a time as they can be banked. 
4. An auditor or independent examiner reasonably considered by the Committee to be competent to examine the accounts, who is not a member of the Committee to be elected annually at the AGM to audit or independently examine the accounts and books of the Association. 
5. Special General Meetings may be called at the written request of a minimum of 25 members. 
6. Thirty days notice shall be given of any Special General Meeting to all members of the Association. 
7. The Honorary Treasurer shall be responsible for keeping account of all Income and Expenditure and shall present a Financial report to all Committee meetings, and shall present the accounts duly audited or independently examined for approval by the members at the Annual General Meeting. 
8. Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the following: the Honorary Secretary, the Honorary Treasurer and one other member specified from time to time by the Committee. 
9. The financial year shall commence on 1st August. 
10. Any matter not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Committee who decision shall be final. 
11. Annual Report – The Committee shall comply with their obligations under the Charities Act 1993, and the Charities (Accounts and Reports) Regulations 1995 with regard to the preparation of an annual report and its transmission to the Commissioners. 
12. Annual Return – The Committee shall comply with their obligations under the Charities Act 1993 with regard to the preparation of an annual return and its transmission to the Commissioners. 

GENERAL 

1. No alteration to this Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. No amendments or alterations shall be made without prior written permission of The Charity Commission to Clauses 2, 24, 26 and 27 and no alteration shall be made which could cause the Association to cease to be a charity in law. Alterations to the Constitutions shall receive the assent of two thirds of the members present and voting at an AGM or Special General Meeting. 
2. The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two thirds of those present and voting. Such resolutions may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school to which the majority of the children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision then the assets can be given to some other charitable purpose.